Parts of Email
Here are the fields of the Email defined with example texts
Example Subjects
The Subject is more important than the email itself, it should be focused, clear and informative.
Strong Subjects:
Invitation to the ABC Conference, Nov 2009
Application for Account Manager Position #413 – Jane Smith CV
Agenda for the meeting on Monday, 10am
Party Invitation for John, Sally and Martin
Updates on the building plans
Meeting scheduled for Oct 15, Thursday @ 10am
Great craft ideas using recyclable materials
Weak Subjects:
[blank]
Hi, Hello, How are you?
First line of the email message
Words to avoid: Help, Percent Off, Reminder, Free
Example Greetings : don’t misspell the name!
Dear [name],
Hi [name],
Hi,
Hello [name],
Hello,
To whom it may concern,
Example Opening Sentences
Following our phone conversation, I am sending you…
Attached please find the documents you requested regarding…
In regards to the upcoming pilot program, I have listed below the tasks and deadlines that need to be completed.
Further to our last discussion, I would like to bring to your attention the following issues:
As we agreed, there will not be …
Please reconsider our proposal for …
In response to your job post for Marketing Director, please find below a brief overview of my skills. I have also attached my CV for your review.
Example Email Information in Detail : details, information and actions required.
Here is the detailed list:
In addition to the attached agenda, please click on this link
http://www...
To register for the online event, please go to...
Example Closing Sentences
I look forward to your reply.
Thank you for the time you have taken to review my candidacy for the position.
Please don’t hesitate to contact me with any questions or concerns you may have.
Thank you, in advance, for your time.
I await receipt of the information we discussed.
Please forward me the exact information.
Example Sign-offs before the Signature : identify yourself, company and contact information.
Sincerely,
Thank you,
Best Regards,
Thanks,
Signature
Name
Title, company name
Email
Phone/Fax
Web Addres